Hirundo Wildlife Trust is a 501c3 nonprofit organization that maintains the Hirundo
Wildlife Refuge, a 2460-acre expanse of conserved forests and wetlands near Old
Town, Maine. Our mission is to enjoy, understand and protect Hirundo's natural and
cultural environment for the mutual well-being of our human and wildlife communities.
We aim to connect all people with nature for mutual benefit. Learn more at
www.hirundomaine.org or our Facebook page.
Hirundo is seeking an experienced employee to oversee volunteer management and
rentals operation. This position is PT and varies depending on seasonal activities.
Average weekly hours will range from 10-15hr/week. This position will be based
between Hirundo Wildlife Refuge, our University of Maine office, and
occasional outreach in the Greater Bangor community.

Volunteer Management: Responsible for ensuring the implementation of annual
volunteer recruitment plan ensuring recruitment, tracking, retention and appreciation
efforts (65%)
• Recruit and onboard volunteers, managing communications and check-ins.
Ensure balanced recruitment efforts across various sources including:
Universities, high schools, local businesses, civic organizations, churches

• Maintain internal volunteer opportunities calendar and post to volunteer list-
servers

• Organize and execute ongoing volunteer retention + appreciation efforts
• Maintain active volunteer database and track key metrics,
• Coordinate with staff to ensure volunteer needs are met and deploy volunteers
across all areas of Hirundo operations
• Works with Marketing + Communications consultant ensure advertising of
volunteer opportunities content for website + social media
• Works with staff to provide logistical support for large annual community
events including Fall Fest, Meet A Scientist.
Rental Programs: Point of contact for Hirundo’s rental programs including recreational
equipment (e.g., snowshoes, boats), venue spaces, and private guided paddles. (30%)
• Handle reservations, scheduling, and invoicing for rental operations
• Maintain rental tracking spreadsheets recording key metrics
• Oversee inventory, recommending repairs, replacements, and upgrades as
needed

• Works with Marketing + Communications consultant to ensure advertising of
rental program opportunities
• Works with Fundraising + Community Outreach consultant to develop new
equipment and space rental opportunities
• Coordinate logistics with other staff as needed, including recruiting volunteer or
part-time support staff as needed.
Other Duties: (5%)
• Provide administrative support as needed and directed by Board of Trustees
• Participate in community tabling opportunities as needed

Salary: starting at $20/hr
Professional Requirements:
• At least three years experience volunteer recruitment and management
experience
• Strong organizational abilities and a self-starter
• Strong written and oral communication skills including public speaking
• Proficiency with technology and database management tools (including but not
limited to Google Workspace, Mailchimp, social media)
• Ability to interface with and engage diverse groups
• A sociable personality who is a team player
• Love of the great outdoors
Hiring is contingent on reference and background checks.
To Apply: Email cover letter, resume, and references to info@hirundomaine.org