Medical Staff Office Director
Job Description
Summary:
Support the Credentialing and Privileging Staff of the Medical Staff Office and the Chief of Service Support Staff for the Services of Anesthesia, Cardiovascular, Emergency Medicine, Family Medicine, Medicine, Ob/Gyn, Orthopedics, Pathology, Pediatrics, Psychiatry, Radiology, Surgery, and Rehabilitation. Provides support for the Medical Staff President, including but not limited to, Medical Staff committees and meeting, miscellaneous ad hoc committees, hearing committees, and committee membership, etc. Responsible for overseeing credentialing and privileging of providers, Medical Staff Bylaws, policy development of policies that pertain to the medical staff and management of those policies including updates, medical staff interdepartmental directives, and assuring the medical staff regulatory requirements. Responsible for the professional service budgets for cardiovascular, family medicine, medicine, ob/gyn, orthopedics, psychiatry, radiology, rehabilitation and surgery. Responsible for assisting the Senior Physician Executive in his/her duties related to aspects concerning the medical staff
Responsibilities:
Credentialing and Privileging
Other Information:
Education
Support the Credentialing and Privileging Staff of the Medical Staff Office and the Chief of Service Support Staff for the Services of Anesthesia, Cardiovascular, Emergency Medicine, Family Medicine, Medicine, Ob/Gyn, Orthopedics, Pathology, Pediatrics, Psychiatry, Radiology, Surgery, and Rehabilitation. Provides support for the Medical Staff President, including but not limited to, Medical Staff committees and meeting, miscellaneous ad hoc committees, hearing committees, and committee membership, etc. Responsible for overseeing credentialing and privileging of providers, Medical Staff Bylaws, policy development of policies that pertain to the medical staff and management of those policies including updates, medical staff interdepartmental directives, and assuring the medical staff regulatory requirements. Responsible for the professional service budgets for cardiovascular, family medicine, medicine, ob/gyn, orthopedics, psychiatry, radiology, rehabilitation and surgery. Responsible for assisting the Senior Physician Executive in his/her duties related to aspects concerning the medical staff
Responsibilities:
Credentialing and Privileging
- Coordinates and oversees a consistent, thorough, compliant, and exemplary credentialing and privileging of providers. Responsive to the Medical staff President, the Senior Physician Executive, and the other stakeholders in the credentialing and privileging processes including CPDM, human resources, legal, compliance, and System Leadership.
- Coordinates and oversees the reappointment processes for providers.
- Performs Review and Analysis
- Reviews and elevates red flag issues to appropriate parties
- Execute personnel actions, having the authority to hire, fire, transfer, suspend or otherwise discipline and appraise employees.
- Responsible for completing employee evaluations in a timely manner.
- Maintain and coordinate attendance records and incidental personnel activities for the medical staff office.
- Supervise assigning duties to office staff.
- Responsible for organization and maintenance of personnel files for the professionals of the medical staff office.
- Execute personnel actions, having the authority to hire, fire, transfer, suspend or otherwise discipline and appraise employees.
- Responsible for completing employee evaluations in a timely manner.
- Maintain and coordinate attendance records and incidental personnel activities for the medical staff office.
- Supervise assigning duties to office staff.
- Establishes a collegial collaborative environment that supports the needs of the staff and the Chiefs of Service.
- Responsible for organization and maintenance of personnel files for the professionals of the medical staff office.
- Responsible for analyzing, drafting, and monitoring the annual budget for the following areas: medical staff office and the physician lounge. Also budgets for 40% of the medical staff Officers stipends.
- Responsible for developing and implementing various initiatives and processes as defined by the Senior Physician executive, e.g. include immunization requirements and tracking and maintenance, allied scientist appointment process, procedural sedation training/competency, implementation and maintenance, disaster call down process - new - implementation and maintenance, etc.
- Responsible for assuring housekeeping and appropriate maintenance occurs.
- Responsible for ongoing dietary orders.
- Responsible for maintaining computer rooms within the lounge along with other miscellaneous inventory.
- Responsible for budget analysis, monitoring and drafting the annual budget for the Senior Physician Executive.
- Responsible for maintaining Medical Staff Committee lists and assignments
- Responsible for the coordination of the Executive Committee meetings including agenda development, meeting arrangements and attendance at EC meetings and drafting minutes and correspondence, etc.
- Coordinates and provides support for assigned medical staff committees - Budget, Executive, Medical Staff, Nominating and Miscellaneous Ad Hoc Committees
- Work with chair of each committee to develop a schedule of meetings.
- Responsible for creating and distributing agendas.
- Responsible for coordinating other aspects of the meetings, e.g. conference room, dietary, AV, etc.
- Attend meetings, take attendance, draft minutes and facilitate actions and maintain correspondence and related committee documents.
- Responsible for maintaining current bylaws, make approved changes, distributing to appropriate personnel and maintaining electronic version on the EMMC Medical Staff Office webpage.
- Work with general legal counsel to coordinate revision process.
- Work with Chair and/or SPE to draft proposed bylaws.
- Responsible for ongoing review of licensing regulations (TJC and CMS) and working with the SPE and other hospital personnel in assuring that the Medical Staff Bylaws and Medical Staff functions, policies & procedures comply with the regulations.
Other Information:
- CPCS (Certified Provider Credentialing Specialist) or CPMSM (Certified Professional in Medical Services Management) through the National Association of Medical Staff Services organization, or the ability to obtain certification within one year of employment.
- 5+ years of medical staff experience required.
- 3 years of leadership experience (preferred).
Education
- Required Bachelor's Degree
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