Town of Hampden Finance Administrator
Town of Hampden
Job Description
The Town of Hampden is looking to hire a full-time Finance Administrator. The position of Finance Administrator includes responsibilities to supervise, control, interpret and communicate the fiscal operations of the Town, under the supervision of the Human Resources Director, and to work with the Treasurer and Deputy Treasurer to evaluate, develop and recommend fiscal policy that will result in sound fiscal management.
This is a 40 hour a week, in-office position with a pay range of $81,997-$104,652 per year. This position comes with a comprehensive benefits package including your choice of a 401a or MainePERS retirement plan, excellent health plan with accompanying HRA plan to offset out of pocket costs, dental, vision, and short-term disability plans, as well as paid holidays, paid vacation and paid sick days.
RESPONSIBILITIES INCLUDE:
Finance and Accounting:
Maintain all official accounting records in conformance with generally accepted government accounting principles
Reconcile all accounts to the General Ledger and keep accurate records
Participate in the preparation of the annual budget
Participate in the preparation of the annual audit
Analyze, interpret and communicate financial operating results to provide information to the Treasurer, Deputy Treasurer and Department Heads
Monitor status of all bank accounts
Assist in maintaining records regarding debt obligations and payment due dates for all bonds, notes, leases or other financial commitments of the Town’s General Fund and Sewer Fund
Maintain a comprehensive, accurate and timely financial system for the Town
Assume full responsibility for the Finance Department in the absence of the Treasurer and/or the Human Resources Director
Stay current with municipal finance regulations, statutes, policies and legislation, and keep the Town Manager apprised of information regarding issues that are or may be applicable to the Town of Hampden
Assist with special projects requiring research into subjects including but not limited to historical payroll, accounts payable, and budget information etc.
Verify and reconcile errors to maintain proper accounting records and prepare journals to reconcile errors and adjustments
Assist Treasurer/ Deputy Treasurer in Tax Anticipation Notes, Bond Anticipation Notes and other borrowing/Debt Service and finance duties as requested
Finalize cash up, process deposits for separate funds, update and post C/R journal
Receipt online purchases including admin, code, rec, pool, transfer station, and library and ambulance receivables
Resolve NSF checks through to final collection
Maintain all grant accounting
Accounts Payable:
Review all invoices, date, and distribute to department heads for approval
Prepare coded and dated invoices approved by appropriate department heads for payment
Print checks and distribute appropriately
Prepare Warrants for Town Manager and Council Approval. Research/follow up on problem invoices.
Maintain all Accounts Payable Reports, spreadsheets and files
File and maintain paid invoices by vendor
Review vendor accounts for proper posting
Answer vendor inquiries
Set up new vendor accounts
Process W-9 forms and maintain accurate records
Responsible for End of Year reconciliations of General Fund, Sewer Fund and Reserve Fund in preparation for annual audit
Provide training in Accounts Payable procedures for other employees
Prepare and issue annual Form 1099-NEC and 1099-MISC filings
Other Responsibilities:
Back up to process Payroll when Human Resources Director is on vacation, sick or otherwise unavailable
Assist with solving problems concerning payroll, answer inquiries and enforce payroll policies as necessary
Assist Human Resource Director as needed
Participate in staff meetings and attend other meetings and seminars as directed by the Town Manager
Assist in reconciling benefit statements as needed
How to Apply: Submit a cover letter, resume, and completed employment application to:
Town of Hampden
c/o Tammy Ewing
106 Western Ave
Hampden, Maine 04444
Or email materials to:
financehr@hampdenmaine.gov
This position will remain open until filled
The Town of Hampden is an equal opportunity and service provider
This is a 40 hour a week, in-office position with a pay range of $81,997-$104,652 per year. This position comes with a comprehensive benefits package including your choice of a 401a or MainePERS retirement plan, excellent health plan with accompanying HRA plan to offset out of pocket costs, dental, vision, and short-term disability plans, as well as paid holidays, paid vacation and paid sick days.
RESPONSIBILITIES INCLUDE:
Finance and Accounting:
Maintain all official accounting records in conformance with generally accepted government accounting principles
Reconcile all accounts to the General Ledger and keep accurate records
Participate in the preparation of the annual budget
Participate in the preparation of the annual audit
Analyze, interpret and communicate financial operating results to provide information to the Treasurer, Deputy Treasurer and Department Heads
Monitor status of all bank accounts
Assist in maintaining records regarding debt obligations and payment due dates for all bonds, notes, leases or other financial commitments of the Town’s General Fund and Sewer Fund
Maintain a comprehensive, accurate and timely financial system for the Town
Assume full responsibility for the Finance Department in the absence of the Treasurer and/or the Human Resources Director
Stay current with municipal finance regulations, statutes, policies and legislation, and keep the Town Manager apprised of information regarding issues that are or may be applicable to the Town of Hampden
Assist with special projects requiring research into subjects including but not limited to historical payroll, accounts payable, and budget information etc.
Verify and reconcile errors to maintain proper accounting records and prepare journals to reconcile errors and adjustments
Assist Treasurer/ Deputy Treasurer in Tax Anticipation Notes, Bond Anticipation Notes and other borrowing/Debt Service and finance duties as requested
Finalize cash up, process deposits for separate funds, update and post C/R journal
Receipt online purchases including admin, code, rec, pool, transfer station, and library and ambulance receivables
Resolve NSF checks through to final collection
Maintain all grant accounting
Accounts Payable:
Review all invoices, date, and distribute to department heads for approval
Prepare coded and dated invoices approved by appropriate department heads for payment
Print checks and distribute appropriately
Prepare Warrants for Town Manager and Council Approval. Research/follow up on problem invoices.
Maintain all Accounts Payable Reports, spreadsheets and files
File and maintain paid invoices by vendor
Review vendor accounts for proper posting
Answer vendor inquiries
Set up new vendor accounts
Process W-9 forms and maintain accurate records
Responsible for End of Year reconciliations of General Fund, Sewer Fund and Reserve Fund in preparation for annual audit
Provide training in Accounts Payable procedures for other employees
Prepare and issue annual Form 1099-NEC and 1099-MISC filings
Other Responsibilities:
Back up to process Payroll when Human Resources Director is on vacation, sick or otherwise unavailable
Assist with solving problems concerning payroll, answer inquiries and enforce payroll policies as necessary
Assist Human Resource Director as needed
Participate in staff meetings and attend other meetings and seminars as directed by the Town Manager
Assist in reconciling benefit statements as needed
How to Apply: Submit a cover letter, resume, and completed employment application to:
Town of Hampden
c/o Tammy Ewing
106 Western Ave
Hampden, Maine 04444
Or email materials to:
financehr@hampdenmaine.gov
This position will remain open until filled
The Town of Hampden is an equal opportunity and service provider
